POSITION AVAILABLE

ADMINISTRATIVE COORDINATOR

Deadline to apply: May 17, 2024 23:59 (11:59 PM EST) 
Location: Tiohtiá:ke ("Montréal")
Position starts: June 18th 2024
Work hours: 28 hours per week
Annual Salary: $37,768.64

SUMMARY: 

articule is in search of a new Administrative Coordinator starting June 18th 2024. The position is classified as regular. The hourly rate is $25.94, including 6 weeks of holidays during the centre’s summer (4 weeks) and winter (2 weeks) closure as well as 10 sick days and 5 personal days. Candidates have until May 17, 2024 to submit their application.

ASSETS

We are looking for a motivated and organized person with a passion for community building and art administration. articule is in a position of exciting change and the administrative coordinator will be a big part of this. We are looking for someone with a vision and a proactive approach to the development and growth of articule. Experience working with artist-run centres and their governance is an asset.

POSITION DESCRIPTION

The Administrative Coordinator works to develop and manage the centre's financial affairs. The Administrative Coordinator collaborates alongside their 4 fellow co-Coordinators in round-table decision-making concerning all aspects of the centre’s operations, including the programming of the centre's activities, management of its facilities, partnerships, development of its fundraising activities, and communications. More precisely, the Administrative Coordinator takes responsibility specifically for the financial side of articule’s ecosystem. The Administrative Coordinator works a flexible schedule based on 28 hours a week.

ROLES AND RESPONSIBILITIES

• Under the direction of the Board, the Administrative Coordinator will perform the following duties:

• Work in cooperation with their 4 fellow Coordinators to advance the mandate and the objectives of the centre;

• Plan, revise, and present the annual budget of the centre under the direction of the Board of Directors and with ongoing consultation with the staff;

• Plan an annual visioning activity in collaboration with all Coordinators, and create 4 year budget projections for the centre in accordance with development goals and grant cycles;

• Manage all financial transactions for the centre;

• Prepare budgets and administrative reports for all grants and employment applications;

• Maintain all government and legal documentation pertaining to the centre’s status and registry of the Board of Directors;

• Communicate with all funding bodies on behalf of the centre

• Organize and prepare documents for Board meetings and General Assemblies in consultation with the President and/or Secretary of the Board of Directors and co-Coordinators;

• Attend board meetings, assemblies, committee meetings, openings, and events (where relevant to the position);

• Manage and attend meetings, consult the membership, and provide reports related to articule’s ongoing moving project;

• Develop new funding opportunities in the public and private sector, in collaboration with all co-Coordinators;

• Supervise fundraising endeavours through the Fundraising Committee;

• Manage tasks related to articule’s ongoing moving project through the Rainbow Committee;

• Assist the HR Coordinator in general office management activities;

• Ensure, together with all Coordinators, that all administrative activities of the centre are – with due consideration of artistic activities - efficiently scheduled and publicized.
  

Qualifications

• A minimum 2 years of experience in administration and accounting is preferred

• Initiative, independence, motivation, and versatility

• Strong communication skills

• Mastery of French and English, spoken and written

• Meticulous budgeting and grant writing abilities

• Cooperation and open collaboration as a team member

• Excellent organizational skills

• Knowledge of artistic, community, and alternative grassroots communities of Tiohtiá:ke ("Montréal") is a plus
  

SUBMIT YOUR APPLICATION 

Applications should include: 

• letter of intent 

• resume

• names and coordinates of two references

articule has a Basis of Unity, which is a list of values expressing the centre’s anti-oppressive commitments. We strongly encourage all applicants to familiarize themselves with it prior to applying. We are committed to equal opportunity and diversity in our workplace and encourage applicants of diverse backgrounds to apply. Even if you do not have all of the skills or qualifications listed for this position, we still encourage you to apply.

Please submit applications to the Human Resources Committee by email: rh-hr@articule.org.

Only those selected for an interview will be contacted. 

Deadline for applications: May 17th 2024, 23:59 (11:59 PM EST)

We thank all applicants for their interest!

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Basis of Unity : Strategies for an anti-oppressive centre 

In response to affirming articule as an inclusive space, and in hopes of providing a resource for more equitable spaces throughout our local and international arts communities, we prepared the Basis of Unity. The construction of this project is ongoing, as we build a framework and gather a collection of tools to tackle oppressive systemic disparities in our own, other art spaces, and beyond. 

articule recognizes that systemic oppression exists in and operates through arts communities to disempower individuals because of their race, nationality, gender, sexuality, economic status, religion, ability, and more. The shape these intersecting forms of marginalization take includes: unequal access to opportunity, cultural insensitivity, cultural appropriation, harassment whether psychological or physical, microaggressions, sexism, racism, homophobia, transmisogyny, ableism, and derogatory language. 

articule commits to prioritizing the knowledge and safety of individuals with intimate, lived experience of a particular oppression in order to collaboratively arrive at ways to address its effects. 

articule acknowledges its location on the unceded territory of Indigenous peoples. We commit to decolonizing our space through our practices, language, and politics. 

articule values solidarity, patience, and compassion in the process of working towards equity in both personal encounters and structural decisions; this includes both individual and collective accountability as well as prioritizing accessibility and QTBIPOC safety.

articule acknowledges that good intention is not enough; anti-oppressive practice requires individuals to cultivate an ongoing awareness of the dynamics which disempower some and privilege others, in order to redress inequalities.

articule is committed to investing in the process of self-critical adaptation, maintaining collaborative efforts with other cultural workers, and developing ongoing public outreach to include those marginalized by the arts community we operate within. 

The Basis of Unity is an ongoing collaboration available to all of articule’s participants, including its membership, board of directors, and staff. In order to ensure transparency, the Basis of Unity and other educational tools must remain visible and accessible to all who engage with articule (including renters, special project participants and contractual collaborators). Many of the points of unity and core principles were informed by feedback offered by the membership. Continual proactive efforts, such as open discussion, feedback, and surveys, should regularly occur at the centre to ensure a constant development of these values and preventative approaches.